Davidsons, its related entities are committed to maintaining the privacy and confidentiality of personal information. Davidsons and its related entities will treat all personal information in accordance with all applicable privacy legislation in Australia including without limitation the Privacy Act 1988 (Cth) and the Privacy and Data Protection Act 2014 (Vic) (Privacy Law) and as such, we will adhere to the Australian Privacy Principles (APPs) when collecting, using, disclosing, securing and providing access to personal information.
Davidsons collects personal and sensitive information about individuals, including our clients, persons associated with or employed by our clients, or our business contacts, to provide our professional services and to effectively manage our business relationships.
The types of personal information we collect from you may include, but is not limited to:
The personal information Davidsons collects from you depends on how you interact with us. The information we collect will generally be collected through our communications or dealings with you. However, we may also collect it from third parties including but not limited to your Solicitor, third party service providers, banks, financial institutions, industrial regulatory bodies and Insurance companies. Depending on the type of services you are seeking, we may also conduct credit reports on our clients or collect your Tax File Numbers which are sensitive information.
In the course of providing our services, we collect personal information in a number of ways:
Davidsons may also collect your personal information from a third party where:
We may also collect personal information that is publicly available.
Davidsons may use and disclose personal and sensitive information for the primary purpose for which it is collected, for reasonably expected secondary purposes which are related to the primary purpose and for any other purpose authorised by Privacy Law. Generally, Davidsons uses personal and sensitive information to provide specified professional services, and to raise awareness about recent business-related developments that may be of relevance or interest. We may also share personal information internally within Davidsons and its related entities, in order to communicate information about our wide range of business services or latest business solutions.
Generally, Davidsons obtains your consent in writing or implied, prior to disclosing your personal information to a third party. However, in some circumstances we may use and disclose your personal and sensitive information where it is required or permitted by Law or in emergency situations.
Davidsons may be required to provide your personal and sensitive information to:
Davidsons may disclose an individual’s personal information to a recipient which is located outside Australia. This includes any financial institution which the individual holds an account with overseas where they have given Davidsons permission to make enquiries on their behalf.
Some encrypted data may be backed up or mirrored in overseas jurisdictions by third parties. However, Davidsons will not send personal information to recipients outside of Australia unless the individual has consented to the disclosure.
Protecting personal information is a priority at Davidsons. We take into account security and confidentiality when handling personal information in both the physical and electronic environment.
It is also important to us that the information we maintain and use is accurate, complete and up to date. If at any time personal details change, please let us know so we can update our records. The information we hold about you is treated confidentially and is only accessed when necessary. Whilst we take caution to protect your personal information and data, no data transmission over the internet or electronically can be completely secure. Once we have received your information, Davidsons takes all appropriate measures to use procedures and security programs to ensure its security on our systems. We take reasonable steps to protect the information we retain from misuse, loss and from unauthorised access, modification or disclosure. We will not retain any of your information for any longer than it is required by us, except to the extent permitted by law to satisfy legal requirements. Davidsons may also de-identify your information where applicable.
We will destroy or de-identify your personal information when it is no longer required.
Many of the service providers or third parties you may deal with through your relationship with Davidsons will also have privacy policies concerning the manner in which they collect, hold, use or disclose personal information which can be viewed on the relevant provider’s web site.
You may also assist us to keep your personal information secure by ensuring appropriate back-ups, security and virus check procedures are in place for any data or information provided to or received from Davidsons electronically. Please use your discretion and exercise caution when providing your personal information.
You may request access to the personal and sensitive information we retain about you and request corrections or deletions at any time. However, this right of access is subject to some exceptions permitted by law.
To make a request, please put your request in writing or call our privacy officer using the contact details below.
Davidsons reserves the right to charge a fee for searching for and providing access to your personal information. In the event we refuse you access to your personal information, we will provide you with an explanation for that refusal.
We will endeavour to always ensure that the personal information that we hold about you is up to date and accurate. The accuracy of the personal information is dependent to a large degree on the information you provide, and you should advise us if there are any errors or changes to your personal information.
In some circumstances we are required to collect government identifiers, for example, your Tax File Number. We may be required to collect or disclose government identifiers from the Australian Taxation Office or a regulated entity to the extent permitted by law in the provision of our services. We will not use or disclose this information other than when required to do so by law, or when consented to by you.
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Without your consent, we will not collect sensitive information about you. Exceptions to this include where the information is required by law, or for the establishment, exercise or defence of a legal claim. We will notify you as soon as practicable should we require or collect sensitive information about you.
The Privacy Officer
101 West Fyans Street
Geelong, Victoria, 3220
Telephone: (03) 5221 6399
Facsimile: (03) 5221 8190